|By Jay O'Donnell||
|December 27, 2012 06:11 AM EST||
Evolving regulatory compliance requirements can be a major headache for the IT teams responsible for identity and access management (IAM). Sarbanes Oxley, the wide range of privacy regulations and other federal requirements, have transformed IAM from a problem that keeps the chief information security officer up at night into a true business concern shared by all company executives. Knowing who has access to what information within your organization - and whether they should have that access - is a deceptively complex issue that has the potential to drive a wedge between even the healthiest of relationships across the business.
On the surface, it may seem as though the nuts and bolts of IAM should reside in a company's IT department. This is because there are many islands of information stored in databases across the business that are managed and administered by the IT team. In addition, employee access to particular areas of the network is usually enabled and revoked by IT.
The problem is that these functions are just the tip of the iceberg when it comes to effectively managing your identity governance program.
IAM Is Driven by Business Requirements
It has long been recognized that identity and access management must be process-driven if it is to gain any longer-term traction within an organization. In fact, Gartner highlighted the importance of process in a 2005 research report, stating that "Identity and access management is not only a set of technologies but also a set of processes that address fundamental issues about handling the strategic asset of identity in any enterprise. Establishing a long-term solution for managing identity requires understanding these basic processes."
Why is the process so important?
Any change to the identity of an employee is triggered by the business. The identity attributes of an employee are created when they are hired (onboarding), changed when they are promoted or assigned new responsibilities (change in responsibility), and must be restricted when they leave the organization (offboarding).
A strong partnership between IT and the company's business divisions is essential to ensure that:
- There is a process to capture all of the changes that happen to the identity of an employee during their life cycle within an organization.
- The business has established and approved the policies under which employee access will be granted or denied.
- Changes are processed within the identified framework (i.e., no one is given access "through the backdoor").
By involving business owners early in the development of your IAM program - including human resources as it traditionally "owns" the bulk of employee attributes, like name, address, social security number and banking information - companies will improve the chances of executing their IAM goals on time and on budget.
Create a Culture of Continuous Compliance
Traditional approaches to identity and access governance take a reactive approach to meeting compliance requirements. If the sole measure of success is the ability to generate an attestation report, the company will always be in "firefighting" mode. It is far better to prevent access violations from happening than trying to chase them down once they occur. At that point, the security breach has already taken place, inappropriate access has already been granted and the damage has been done.
The goal of an effective identity governance initiative should be to ensure that employees are only given the access that is assigned to them under a clearly defined set of rules in accordance with company policy. On the other hand, requests for access that would violate a policy (e.g., separation of duties) should be denied and the appropriate manager should be alerted that a request has been made that would violate company policy. By working with business divisions to set these proactive policy parameters up front, the company is able to create a true culture of continuous compliance.
Your IAM Program Should Deliver More than Compliance
Compliance is a necessary evil. However, if handled correctly, compliance can also create the opportunity for meaningful efficiency improvements and cost reductions throughout an organization.
By managing the identity of your employees centrally and establishing proper business processes to manage identities, companies are able to:
- Shorten new employee onboarding time to less than a day: It is important to capture the primary attributes needed to create an employee identity during the onboarding process and feed this information to all related systems (e.g., payroll, HR, Active Directory, SAP). This approach gives employees the access and assets they need to be productive on their first day with the company.
- Eliminate repetitive manual data entry: A large Canadian retailer recently identified more than 90 attributes that make up the identity of their employees. More important, it also realized that these attributes were being manually re-entered up to ten times for different purposes across the company. Once it began managing their identity administration centrally, the retailer was able to capture data with no re-entry, thereby eliminating hundreds of redundant entries per employee.
- Lower administrative costs: Improving time to productivity, streamlining administrative functions, and simplifying audits will result in millions of dollars saved, depending on the size of the organization.
Learn from Past Failures
Many organizations have been down the IAM solution path before with varying degrees of success. The problem-solving responsibility has traditionally been handed off to - you guessed it - the IT department, which typically attempts to solve the issue via technological solutions. As discussed earlier, the challenge is that the IT department is trying to solve the issue when it doesn't own the information or the process. Attempting an IT-only fix, centered around third-party technology and buy-in from other departments, leads to annoyance at best and losses in time and capital at worse.
In spite of these challenges, there is hope for organizations looking for the Holy Grail of IAM. Below are some best practices organizations can employ to improve their internal IAM processes:
- Solicit business involvement early: IT cannot solve the problem alone. They're the custodians and the business is the end user. IT must engage with business and HR in lay language and find common denominators.
- Create an identity warehouse: Conduct a thorough cleaning of identity data housed by various internal systems so there is easy reconciliation and clear visibility into access granted to employees.
- Fix the controls: Implement procedures early in the business process (i.e., during onboarding), and make sure they are followed, to derive the most value from your identity and access management program.
- Process, process, process: IT spends a significant portion of its time and budget on the dreary work of managing identities. IT and the business divisions can realize measurable benefits from implementing processes that drive down wasted time and money.
- Go paperless: Going paperless with IAM liberates employees from the stacks of paper on their desks. An electronic IAM system can lighten the load across divisions by identifying holdups and speeding timelines.
- Prevention is the key: Get away from the "putting out the fires" mentality. True process control means that fires are prevented.
Approaching IAM in a process-oriented way allows organizations to deal with potential problems proactively. When implemented properly, these best practices can help streamline IAM processes across all organizational departments, resulting in shortened onboarding, reduced costs, increased efficiency and regulatory compliance. Those are goals the whole company can get behind.
SYS-CON Events announced today that Machkey International Company will exhibit at the 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Machkey provides advanced connectivity solutions for just about everyone. Businesses or individuals, Machkey is dedicated to provide high-quality and cost-effective products to meet all your needs.
Oct. 4, 2015 11:45 PM EDT Reads: 277
SYS-CON Events announced today that Interface Masters Technologies, provider of leading network visibility and monitoring solutions, will exhibit at the 17th International CloudExpo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Interface Masters Technologies is a leading provider of high speed networking solutions focused on Gigabit, 10 Gigabit, 40 Gigabit and 100 Gigabit Ethernet network access and connectivity products. For over 20 ye...
Oct. 4, 2015 10:15 PM EDT Reads: 635
SYS-CON Events announced today that Agema Systems will exhibit at the 17th International Cloud Expo®, which will take place on November 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Agema Systems is the leading provider of critical white-box rack solutions to data centers through the major integrators and value added distribution channels.
Oct. 4, 2015 08:30 PM EDT Reads: 619
Apps and devices shouldn't stop working when there's limited or no network connectivity. Learn how to bring data stored in a cloud database to the edge of the network (and back again) whenever an Internet connection is available. In his session at 17th Cloud Expo, Bradley Holt, Developer Advocate at IBM Cloud Data Services, will demonstrate techniques for replicating cloud databases with devices in order to build offline-first mobile or Internet of Things (IoT) apps that can provide a better, ...
Oct. 4, 2015 08:00 PM EDT Reads: 354
Secure Cloud through Automated Compliance | @CloudExpo @CloudRaxak #Cloud #BigData #DevOps #Microservices
Cloud computing delivers on-demand resources that provide businesses with flexibility and cost-savings. The challenge in moving workloads to the cloud has been the cost and complexity of ensuring the initial and ongoing security and regulatory (PCI, HIPAA, FFIEC) compliance across private and public clouds. Manual security compliance is slow, prone to human error, and represents over 50% of the cost of managing cloud applications. Determining how to automate cloud security compliance is critical...
Oct. 4, 2015 07:15 PM EDT Reads: 218
SYS-CON Events announced today that VividCortex, the monitoring solution for the modern data system, will exhibit at the 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. The database is the heart of most applications, but it’s also the part that’s hardest to scale, monitor, and optimize even as it’s growing 50% year over year. VividCortex is the first unified suite of database monitoring tools specifically desi...
Oct. 4, 2015 07:00 PM EDT Reads: 342
SYS-CON Events announced today that Secure Infrastructure & Services will exhibit at SYS-CON's 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Secure Infrastructure & Services (SIAS) is a managed services provider of cloud computing solutions for the IBM Power Systems market. The company helps mid-market firms built on IBM hardware platforms to deploy new levels of reliable and cost-effective computing and hig...
Oct. 4, 2015 06:30 PM EDT Reads: 724
SYS-CON Events announced today that JFrog, maker of Artifactory, the popular Binary Repository Manager, will exhibit at SYS-CON's @DevOpsSummit Silicon Valley, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Based in California, Israel and France, founded by longtime field-experts, JFrog, creator of Artifactory and Bintray, has provided the market with the first Binary Repository solution and a software distribution social platform.
Oct. 4, 2015 06:30 PM EDT Reads: 484
Interested in leveraging automation technologies and a cloud architecture to make developers more productive? Learn how PaaS can benefit your organization to help you streamline your application development, allow you to use existing infrastructure and improve operational efficiencies. Begin charting your path to PaaS with OpenShift Enterprise.
Oct. 4, 2015 06:00 PM EDT Reads: 323
SYS-CON Events announced today that Harbinger Systems will exhibit at SYS-CON's 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Harbinger Systems is a global company providing software technology services. Since 1990, Harbinger has developed a strong customer base worldwide. Its customers include software product companies ranging from hi-tech start-ups in Silicon Valley to leading product companies in the US a...
Oct. 4, 2015 06:00 PM EDT Reads: 730
SYS-CON Events announced today that Key Information Systems, Inc. (KeyInfo), a leading cloud and infrastructure provider offering integrated solutions to enterprises, will exhibit at the 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. Key Information Systems is a leading regional systems integrator with world-class compute, storage and networking solutions and professional services for the most advanced softwa...
Oct. 4, 2015 05:15 PM EDT Reads: 288
In recent years, at least 40% of companies using cloud applications have experienced data loss. One of the best prevention against cloud data loss is backing up your cloud data. In his General Session at 17th Cloud Expo, Bryan Forrester, Senior Vice President of Sales at eFolder, will present how organizations can use eFolder Cloudfinder to automate backups of cloud application data. He will also demonstrate how easy it is to search and restore cloud application data using Cloudfinder.
Oct. 4, 2015 02:30 PM EDT Reads: 404
Clearly the way forward is to move to cloud be it bare metal, VMs or containers. One aspect of the current public clouds that is slowing this cloud migration is cloud lock-in. Every cloud vendor is trying to make it very difficult to move out once a customer has chosen their cloud. In his session at 17th Cloud Expo, Naveen Nimmu, CEO of Clouber, Inc., will advocate that making the inter-cloud migration as simple as changing airlines would help the entire industry to quickly adopt the cloud wit...
Oct. 4, 2015 02:30 PM EDT Reads: 385
Organizations already struggle with the simple collection of data resulting from the proliferation of IoT, lacking the right infrastructure to manage it. They can't only rely on the cloud to collect and utilize this data because many applications still require dedicated infrastructure for security, redundancy, performance, etc. In his session at 17th Cloud Expo, Emil Sayegh, CEO of Codero Hosting, will discuss how in order to resolve the inherent issues, companies need to combine dedicated a...
Oct. 4, 2015 02:00 PM EDT Reads: 398
SYS-CON Events announced today that ProfitBricks, the provider of painless cloud infrastructure, will exhibit at SYS-CON's 17th International Cloud Expo®, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. ProfitBricks is the IaaS provider that offers a painless cloud experience for all IT users, with no learning curve. ProfitBricks boasts flexible cloud servers and networking, an integrated Data Center Designer tool for visual control over the...
Oct. 4, 2015 01:00 PM EDT Reads: 706
SYS-CON Events announced today that IBM Cloud Data Services has been named “Bronze Sponsor” of SYS-CON's 17th Cloud Expo, which will take place on November 3–5, 2015, at the Santa Clara Convention Center in Santa Clara, CA. IBM Cloud Data Services offers a portfolio of integrated, best-of-breed cloud data services for developers focused on mobile computing and analytics use cases.
Oct. 4, 2015 01:00 PM EDT Reads: 547
“All our customers are looking at the cloud ecosystem as an important part of their overall product strategy. Some see it evolve as a multi-cloud / hybrid cloud strategy, while others are embracing all forms of cloud offerings like PaaS, IaaS and SaaS in their solutions,” noted Suhas Joshi, Vice President – Technology, at Harbinger Group, in this exclusive Q&A with Cloud Expo Conference Chair Roger Strukhoff.
Oct. 4, 2015 12:45 PM EDT Reads: 332
Docker is hot. However, as Docker container use spreads into more mature production pipelines, there can be issues about control of Docker images to ensure they are production-ready. Is a promotion-based model appropriate to control and track the flow of Docker images from development to production? In his session at DevOps Summit, Fred Simon, Co-founder and Chief Architect of JFrog, will demonstrate how to implement a promotion model for Docker images using a binary repository, and then show h...
Oct. 4, 2015 12:30 PM EDT Reads: 664
Learn how Backup as a Service can help your customer base protect their data. In his session at 17th Cloud Expo, Stefaan Vervaet, Director of Strategic Alliances at HGST, will discuss the challenges of data protection in an era of exploding storage requirements, show you the benefits of a backup service for your cloud customers, and explain how the HGST Active Archive and CommVault are already enabling this service today with customer examples.
Oct. 4, 2015 12:30 PM EDT Reads: 656
Learn how IoT, cloud, social networks and last but not least, humans, can be integrated into a seamless integration of cooperative organisms both cybernetic and biological. This has been enabled by recent advances in IoT device capabilities, messaging frameworks, presence and collaboration services, where devices can share information and make independent and human assisted decisions based upon social status from other entities. In his session at @ThingsExpo, Michael Heydt, founder of Seamless...
Oct. 4, 2015 12:00 PM EDT Reads: 610