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Cloud Document Storage Solutions By @IanKhanLive | @CloudExpo [#Cloud]

A true enterprise grade document management system should be able to offer a few certain features that make it truly enterprise

Why Consumer Cloud Document Storage Solutions Can Kill Your Enterprise

Cloud-based document storage has become surprisingly inexpensive over the years, with some providers offering storage for less than one cent per terrabyte, and in many cases free accounts with 10 or 20 Gigs of storage space on the cloud. I would agree that free storage is actually convenient when it comes to being able to upload documents, data, files photos and a bunch of other stuff to the cloud and downloading it where you want, when you want. Things are looking pretty positive for the consumer. Life is good!

What then about the enterprise user? Take Sally, who works at the marketing department in a large bank, or George, who manages one location of a large healthcare service provider. These folks work with hundreds of private, confidential documents every week, including information that is governed by privacy laws for their industries. Although moving to a Google Drive, Microsoft Sky Drive or Box.net is very convenient and a productive step to creating efficiency and so on, the question is does jumping on any of these platforms jeopardize the business and open a door for potential lawsuits because of a data privacy breach? Does it in any way open the door for a potential breach of confidentiality? Does it open the case for sending your data to an unknown place without legislative governance? The answer is yes, it does.

Data governance within the enterprise can fall under multiple rules, laws and regulations. Based on the industry and the nature of the business, you may be under contract to keep information private, or not divulge confidential client details, etc. The problem with mainstream consumer grade document storage solutions is that they are not suitable for such business needs. Unless data is guaranteed to reside on a certain server with certain geographical bounds, your data is potentially stored on numerous servers distributed around the region or even the globe. That is the nature of the consumer document storage business. Although this has certain advantages, for the enterprise users, the disadvantages certainly outweigh those.

A true enterprise grade document management system should be able to offer a few certain features that make it truly enterprise. Here are the only three ways this is possible.

On Prem or Private Cloud
If the document management system is able to be deployed on an on-premise model, then you are good to go. The data and the solution will both reside on your servers and as such guarantee no data privacy issues due to the solution. (Don't forget the data security now falls on your domains and would be part of your IT operations and not the vendor.)

Hybrid Cloud
You may be able to keep the data on your premise (data center) and have the solution or application run on a public server. In this case you are using more of a hybrid cloud approach, which would still guarantee the safety of your data as long as it resides on your infrastructure.

Dedicated Public Cloud
You may be able to get a guarantee from the solution vendor for the data being hosted on infrastructure that resides within the geographical bounds of your organization's operations. This one is hard to come by, unless the solution has an on-premise or hybrid/private cloud model, and in addition the solution vendor has a local data center to support the solution offering.

Unless it's one of these three models, you should question the safety of your data on any document storage platform. A simple thing to remember is that consumer IT needs differ significantly from that of the enterprise and sometimes even though consumer grade solutions may seem the easy choice, they may not be suitable for your business.

How does your organization handle cloud document storage ? Feel free to comment.

The post Why Consumer Cloud Document Storage Solutions Can Kill Your Enterprise appeared first on Solgenia.

More Stories By Ian Khan

CNN Futurist, Forbes Contributor, Author, 3 Time TEDx Speaker and Technology Futurist, over the last 20 years Ian Khan has had the privilege to serve the needs of over 5000 organizations by fueling their growth through technology solutions. He has helped a diverse set of businesses ranging from Technology Companies, Oil Companies, Power Generation & Renewables Operators, Microsoft Ecosystem Partners, SAP Customers and Partners, Healthcare Providers, Manufacturers, Facility Operators, Startups, Educational Institutions, Nonprofits & associations and more. Ian’s experiences with these organizations led him to a unique position of being able to identify the common challenges of growth for all these organizations. The bottom line as he found out, is that we all are hungry for success and want to grow and make a difference. Where we fall short is by failing to understand our environment and taking the right action within that environment. After 20 years serving the needs of the industry Ian’s natural pivot was to answer his calling and help organizations at a broader level understand what tomorrow brings. His work and study of all these organizations brought forward very unique perspectives that he now share through his work. Today, hands down, we live in the great time for humanity. Technology is a great thing, but it also has its victims. Many organizations of tomorrow will fail under the pressure of a fast changing world, much of which is fueled and driven by technology. Ian’s mission is to help organizations avoid that pitfall, and propel themselves into success in today’s era and go from digital disruption to digital transformation in the fastest and most sustainable way. This is the only way, according to him, we can together create limitless value, create solutions that are faced by us locally as well as by others around the globe, and make the world a happier place. Today Ian’s work spans working with people by delivering keynotes, consulting and by promoting his 7 –Axioms methodology through his book and workshops. He is also working on an ambitious project of releasing a documentary in spring of 2018 called Industry 4.0. Industry 4.0 will capture the thoughts and insights of some of the world’s leading thinkers and help us understand the 4th Industrial Revolution, Its Impact, and how we can all be have an opportunity to be part of the emerging future and make the right choices. For more information please visit www.iankhan.com

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