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Cloud Document Storage Solutions By @IanKhanLive | @CloudExpo [#Cloud]

A true enterprise grade document management system should be able to offer a few certain features that make it truly enterprise

Why Consumer Cloud Document Storage Solutions Can Kill Your Enterprise

Cloud-based document storage has become surprisingly inexpensive over the years, with some providers offering storage for less than one cent per terrabyte, and in many cases free accounts with 10 or 20 Gigs of storage space on the cloud. I would agree that free storage is actually convenient when it comes to being able to upload documents, data, files photos and a bunch of other stuff to the cloud and downloading it where you want, when you want. Things are looking pretty positive for the consumer. Life is good!

What then about the enterprise user? Take Sally, who works at the marketing department in a large bank, or George, who manages one location of a large healthcare service provider. These folks work with hundreds of private, confidential documents every week, including information that is governed by privacy laws for their industries. Although moving to a Google Drive, Microsoft Sky Drive or Box.net is very convenient and a productive step to creating efficiency and so on, the question is does jumping on any of these platforms jeopardize the business and open a door for potential lawsuits because of a data privacy breach? Does it in any way open the door for a potential breach of confidentiality? Does it open the case for sending your data to an unknown place without legislative governance? The answer is yes, it does.

Data governance within the enterprise can fall under multiple rules, laws and regulations. Based on the industry and the nature of the business, you may be under contract to keep information private, or not divulge confidential client details, etc. The problem with mainstream consumer grade document storage solutions is that they are not suitable for such business needs. Unless data is guaranteed to reside on a certain server with certain geographical bounds, your data is potentially stored on numerous servers distributed around the region or even the globe. That is the nature of the consumer document storage business. Although this has certain advantages, for the enterprise users, the disadvantages certainly outweigh those.

A true enterprise grade document management system should be able to offer a few certain features that make it truly enterprise. Here are the only three ways this is possible.

On Prem or Private Cloud
If the document management system is able to be deployed on an on-premise model, then you are good to go. The data and the solution will both reside on your servers and as such guarantee no data privacy issues due to the solution. (Don't forget the data security now falls on your domains and would be part of your IT operations and not the vendor.)

Hybrid Cloud
You may be able to keep the data on your premise (data center) and have the solution or application run on a public server. In this case you are using more of a hybrid cloud approach, which would still guarantee the safety of your data as long as it resides on your infrastructure.

Dedicated Public Cloud
You may be able to get a guarantee from the solution vendor for the data being hosted on infrastructure that resides within the geographical bounds of your organization's operations. This one is hard to come by, unless the solution has an on-premise or hybrid/private cloud model, and in addition the solution vendor has a local data center to support the solution offering.

Unless it's one of these three models, you should question the safety of your data on any document storage platform. A simple thing to remember is that consumer IT needs differ significantly from that of the enterprise and sometimes even though consumer grade solutions may seem the easy choice, they may not be suitable for your business.

How does your organization handle cloud document storage ? Feel free to comment.

The post Why Consumer Cloud Document Storage Solutions Can Kill Your Enterprise appeared first on Solgenia.

More Stories By Ian Khan

Ian Khan leads Innovation & Marketing initiatives at Solgenia, a global Cloud services provider with more than 3500 enterprise customers globally that includes Top Fortune 100 and Fortune 500 companies. An advocate of Cloud computing and a thought leader driving change within the industry, Ian is a catalyst for collaboration and Cloud solutions.

He has written for multiple industry publications, presented at various industry events worldwide, and brings more than 15 years of in depth technology experience across various industries.

Ian is a PMP Certified Project Manager, MCSE, and an Instrumentation Technology engineer.

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